Board Members present: Larry Neyens (Chair),  Cyndi Caviness,  Dannie Cox,  Mark McLean, Larry Emmert

Officers present: John Olmstead

Officers Absent:  Tom Miller,  Noel Nicely,  Andy King

Other Attendees:  Annette Frick,  CFA Business Manager

Larry Neyens called the meeting to order at 7:00 pm

December Draft Minutes:  Mark moved to approve the minutes with recommended changes, Larry E. seconded,  all approved.  Motion carried.

Treasurer’s Report:   Not available due to year end.

President’s Report:  John presented his written report. (Attached)

Committee Reports

Architectural Review Committee:  Cyndi presented Jimmy’s written report.

Campground:  No report

PEC:  No report 

Entertainment:  Mark announced the Valentine’s dinner will be February 13, 2010 at the CFA Clubhouse.  More details will be coming in the following weeks.

Clubhouse:  No report

Legal:  No report

Marina:  No report. 

Newsletter:  No report.

Roads:   Dannie proposed that we pave the following:

Gates Ct.         $17,300

Raleigh Ct.      $16,300

Point Oval       $17,000

Chinkapin        $17,500

Suwanee          $14,700

Total                $82,800           (2010 Budget)

Dannie also proposed that we borrow from the 2011 Road Budget and pave the following:

Tamarind/partial:         $30,000

Ridgeline:                    $29,800

Crystal Ct.:                  $18,500

Total:                           $78,300

That would be a grand total of $161,100

This would include replacement of speed bump in LNP and a pot hole on corner of Montgomery Ct.

Larry E. inquired about having more than one estimate, also stated that an Emulsified Asphalt Slurry Seal might be something to check into, with the volume of roads deteriorating after 40 years with only one coating of Tar & Gravel lasting as long as it has. He also demonstrated an estimate for Slurry Seal for Tamarind Drive which is .50 mile long for $26,000.

Welcome Committee:  No report.

Beautification:   No Report.

Website:   No report

Recreational Park:  No Report

Community Upkeep and Safety:  No Report.

Unresolved Issues:

Item 863:  Lot 862 – Archie Craven – After further review,  the board decided to approve building once all county permits were provided and the building be painted or restrained.  Dannie moved to approve,  Cyndi seconded,  all approved.  Motion carried.

Item 870:  Ed Bates Construction Deposit– lot #191 & 192  – After board discussion,  Mark moved to approve,  Cyndi seconded,  all approved.   Motion carried.

Item 871: Ed Bates lot consolidation – lot #191 & 192 – After discussion,  Mark moved to approve affective 2010,  Cyndi second,  all approved.  Motion carried.

Item 872: Linda Carlucci/CMH construction deposit – Construction is not complete,  Mrs. Carlucci will also need to provide information on the fence that she would like to install.  The matter is tabled until February.

Item 873: Linda Carlucci/ CMH lot consolidation – lot #907 & 908 – After discussion, Dannie moved to approve affective 2010,  Mark second,  all approved.  Motion carried.

Item 874: Jordan Larson – Lot #104 – Permission to start construction - After discussion, Cyndi moved to approve,  Mark second,  all approved.  Motion carried.

Item 875: David Nowakowski – Lot #118 – Permission to build house, main floor sq footage does not meet CFA building requirements -   The board decided that there was not enough information to make a decision.  Board agreed to go out to home site and see if there was room to build home that would meet requirements,  and then vote via email.

Since septic permit runs out February 2010,  Dannie moved to approve septic once all information was provided to office,  Mark seconded,  all approved.  Motion carried.

Item 876: Gatehouse Heater/AC:  2 estimates were provided to replace unit in gatehouse,  since repair and parts exceed the cost of a new unit.  Ballard Heating & Cooling had the lowest bid at $1035.50.   Larry N. moved to approve purchase from Ballard Heating & Cooling,  Mark second,  all approved.  Motion carried.

Item 877: Robbie & Gina Lemons – Lot #287 –Permission to put metal carport behind house – Mark moved to approve metal carport if all county permits are provided to the office, Dannie second, all approved. Motion carried.

Open Discussion

• Cyndi wanted to thank Ken & Sheena Walker for the work they did in the CFA office. Cyndi wanted everyone to stop by and see the office if they have not seen the updates.

• The board discussed and suggested renovation of the bathroom in the CFA Clubhouse basement.

• Jimmy Dick suggested that we install electrical outlets at the marina and charge a small fee to owners to use it.  Dannie said he would check some prices.

Dannie moved to adjourn,  Mark seconded,  all approved.   Meeting adjourned at 8:25 pm.