Board Members present: Larry Neyens (Chair), Cyndi Caviness, Dannie Cox, Mark McLean, Larry Emmert

Officers present: John Olmstead, Tom Miller, Andy King

Absent:  Noel Nicely

Larry Neyens called the meeting to order at 7:00 pm.

February Draft Minutes:  Mark moved to approve the minutes with recommended changes, Dannie seconded, all approved.  Motion carried.

February 2010 Treasurer’s Report:  Tom M reported that receipts slightly ahead of last year. Cyndi moved to approve the report, Dannie seconded, all approved.  Motion carried.

President’s Report:  John presented his written report.  (See attached.)  Dannie asked why the state had granted extensions for septic permits and John replied that he thought this was due to lawsuits statewide.

 Committee Reports

 Architectural Review Committee:  Cyndi presented Jimmy’s written report. 

Campground:  Aldene Mabe reported the campground was up and running.  He noted that the two new 50 amp electrical boxes had special reducer cords and that these were now missing.  He asked Larry N to check with maintenance to see if they had removed them.

It was also reported that a door had been torn off the bathhouse yesterday but had been repaired.

Aldene asked the Board if the campground could have its own fund similar to other committees since it had taken almost 4 years of effort and negotiation to realize the improvements just completed.  Larry N noted the budget committee could look at that later this year and mentioned that one of the leaning pine trees previously discussed had been removed.

PEC:  No report

Entertainment:  Mark reminded everyone of the Ladies’ Social tomorrow and mentioned that the Easter Party would be held 4/3.  He thanked Barb Miller and Sheena Walker for their assistance with the Valentine’s Day Dinner.  Larry N said it went very well and thanked those who attended.

Clubhouse:  No report

Legal:  Tom M reported that 335 lots had been billed for late fees which is less than last year.  Any of these not paid will go to collection and the gate cards will be deleted except for the gate leading to the property.

Marina:  Annual Marina Fee Invoices  will be mailed soon.  Dannie thanked Todd Morton and Mark McLean for removing logs from the marina.  Tom M reported that several people surrendered their slips this week.  Dannie noted there could be 6 or 7 slips open this year.  Only the lagoon has a waiting list.

Newsletter:  No report.

Roads:   No report

Welcome Committee:  No report.

Beautification:  No report.

Website:   No report

Recreational Park:  Dannie reported that he had received 2 verbal estimates for a 30 x 50 pavilion backing up to the existing bathrooms where the current swings are.  The structure as planned would have a metal roof, be boxed on the gable ends, and be handicapped accessible.  Both quotes were around $20,000.

A gentleman from the audience suggested CFA contact the state since they have an agency that supports outdoor recreation and have several plans with costs on file.  Dannie thanked him for the suggestion.

Community Upkeep and Safety:  No report

Unresolved Issues:.

Item 878:  Security Cameras -    Continuing from last month’s discussion, Larry N once again requested that the Board authorize installation of the next two phases of security cameras as previously outlined.  The discussion resumed from last moth with some directors favoring immediate action with others wanting to wait.  A lengthy discussion followed touching on all aspects of the project with the quoted costs.  Terry Hailey asked why wireless was not being considered and John said it had been before but would not work because of line of sight issues.  Terry asked why omni directional signals could not be used.  Discussion continued.  Dannie Cox moved to start on the project using DSL with possible conversion later to fiber or wireless for $15K.  Cyndi seconded.

Tom Miller asked the Board to think about budget priorities before any vote was taken since by his reckoning there are approximately $80 K in capital expenditures pending tonight including security, roadside clearing, a pavilion, and improvements to the clubhouse bathrooms.  He noted there was no priority list this year and asked for guidance.  Suggestions were made about how to clear the roadsides and discussion caromed around.  It was decided a new motion was needed but since the current one had been seconded a vote was required.  Cyndi called the question, all voted no.  Motion failed.

Larry N moved to install cameras at just the clubhouse and marina for $8900.  Dannie seconded.  This part of the project includes trenching by Dannie and Mark and setting our own poles.  Larry E called the question and all voted yes.  Motion carried.

Item 882:  Clubhouse Restroom Repairs – John and Larry N reported that two estimates had been received and these were discussed in detail with other approaches.  Upon conclusion, Larry E moved to authorize up to $1500 to clean the floor down to the concrete and obtain core samples for moisture analysis before proceeding with other repairs.  Dannie seconded, all approved.  Motion carried.

Item 883:  Extra Decals – Michael Lee and Mike Thompson had both requested one additional gate card each.  Michael Lee was present and joined the discussion.  After brief discussion, the Directors commented that neither case presented compelling extenuating circumstances to deviate from our rules.  Mark moved to decline both requests, Dannie seconded, all approved.  Motion carried.

Item 884:  Campground Billing – Tom Miller asked for a ruling on whether a camper’s primary lot must be paid in full before a campsite can be rented.  After discussion the Board indicated this matter had been addressed last year and this was merely an enforcement issue.

Item 885:  Construction Refund, Emerald Mountain Enterprises – Mark moved to grant the request since all items are in order, Cyndi seconded, all approved.  Motion carried.  John O commented that all issues associated with this build had been handled by the owner correctly and promptly.

Open Discussion

• Larry N and Dannie mentioned they had asked for bids on extending electrical service to the marina from several contractors.  The only respondent thus far has been Steve Campbell, who is not a member in good standing.  Any consideration of his bid would require payment in full of all money owed to CFA.  Meanwhile, CFA needs at least one more estimate.

• Larry E requested action on his request to finish replacing the split rail fencing near the clubhouse.  He had requested this be an agenda item but for reasons not specified it was not placed on the agenda.  The Board discussed Larry E’s proposal and suggested a CFA volunteer work day might be the best way to get this done.  Larry E will get an estimate on vinyl fencing for the Board.

• Michael Lee asked if he could get a key to the Tanglewood gate so he can drive his golf cart into the main association without driving down River Road which is dangerous.  He said it was not fair to deny him access and said he would work with the Board within reason but would not be denied his rights.  After discussion, Mark McLean  said he would work with Michael to devise a solution for presentation to the Board in April.

• Kathy Trotter asked Dannie Cox to reconsider his decision not to pave Montgomery Road in Lake in The Pines.  Kathy handed out photos comparing Montgomery Road and Tamarind (approved to pave in 2010) to the Board along with a multiple page, detailed letter with proposals and requests for the Board to consider.  While the other Directors studied this material, Dannie and Kathy engaged in a dialog concerning the paving of Montgomery.  Dannie concluded by saying he stood by his decision not to pave that road this year.

 Cyndi asked Kathy if the Board could have time to study her letter/proposal in order to give a detailed response at the next meeting.  Kathy said that was acceptable and had  included a requested deadline of 4/12 in her written submission

Cyndi moved to adjourn, Mark seconded, all approved.  Meeting adjourned at 9:11 pm.