Carolina Forest

Board Members present:, Cyndi Caviness, Larry Neyens, Dolly Tyndall, Dannie Cox

Absent: Tom Sargent (Chair)

Officers present: John Olmstead, Tom Miller, Andy King

Other Attendees: Annette Frick, CFA Business Manager

Larry Neyens chaired the meeting in Tom Sargent’s absence and called the meeting to order at 7:05 pm.

March Draft Minutes: Andy King noted several changes. Dolly moved to approve the minutes with changes as submitted, Dannie seconded. All approved, motion carried.

Treasurer’s Report: Andy King asked if the income rate for Marina Rentals was cause for concern. Dannie replied that he was confident all slips would be rented and Tom M noted that the income level to date for the Marina is similar to previous years. Dannie moved to accept the report, Dolly seconded, all approved. Motion carried.

President’s Report: John presented his written report (See attached report)

Committee Reports

Architectural Review Committee: Jimmy sent in a written report but was not present.

Campground: No report from the committee. John Olmstead reported that one owner was $500-$600 behind on his campground rental fees. Several attempts were made to contact the owner via registered letter without success. A lengthy discussion ensued concerning liability issues related to towing the camper. It was suggested that a towing service be used. Larry will explore hiring a towing company and the office will make one more attempt to contact the owner. Aldene Mabe said he knew the owner and would try to contact him to take care of the matter.

PEC: No report.

Entertainment: Michelle King reiterated the Easter Party is scheduled for 4/11 and that the annual Independence Day Party will take place on the actual 4^th of July this year since it falls on a Saturday.

Clubhouse: John noted that the clubhouse had been rented for a two day wedding event on 4/24 and 4/25.

Legal: No report

Marina: Dannie reported that he and Annette are working to fill all slots and the marina slips should be fully rented soon.

Newsletter: No report

Roads: No report

Welcome Committee: No report.

Beautification: CFA needs volunteers since the current members of this committee are not available.

Website: No report

Recreational Park: No report

Rules and Regulations: No report. Mark McLean suggested putting in something stating that CFA is not liable for damage to boats or campers towed for nonpayment of fees.

Unresolved Issues:

Item 806: Rules and Regulations – The Board opted to postpone action on this item until May since Tom Sargent was absent from the meeting and has compiled all changes to the rules to date. The board will contact Tom S and ask him to provide them with all recommended changes to date prior to the May meeting for review. John noted that it has been over a year since any changes have been made.

Item 812: Lester Kellough, Appeal of By-Laws – Dannie moved to deny this request, Cyndi seconded, all approved. Motion carried, request denied.

Item 817: Ken and Sheena Walkers, Sign added to CFA sign – This sign would be the same size and style as the CFA sign and the Walkers would erect at their own expense. Dannie Cox thanked John Olmstead for all the work he did to renovate the warehouse for rental and for obtaining the lease. Dannie moved to grant the request, Cyndi seconded, all approved. Motion carried, request granted.

Item 818: Bob Knight, purchase 50-65 feet of CFA property- Tom M noted that this same request was made at the May 2008 meeting as Item 777 and read the minutes of that meeting pertaining to this. The Board denied the request at that time. After discussion, Cyndi moved to deny this request citing the same reasons given in 2008, Dannie seconded, all approved. Motion carried, request denied. The Directors sympathize with the plight of Mr. Knight but regret they cannot grant this request.

Item 819: Marina- Dannie Cox stated he thought the board had acted in haste when voting in April that members were not eligible to rent a boat slip if all fees were not current. Dannie talked to several people since including some of those effected and feels the board did not allow sufficient time for people to adjust to the ruling. He also feels this penalizes people while allowing them to make installment payments.

A lengthy discussion followed detailing current CFA practices, lack of interest charges, possible institution of a service fee in lieu of interest, billing cycles, automatic bank drafts, and possible impact on CFA office operations. Consensus among the Directors was that any decision on accepting installment payments is a board decision. John O summarized the history of the practice to date noting that the practice had evolved over 8 years or so. Technically CFA has no rules governing this practice.

Dannie moved that for the remainder of calendar year 2009, any members on payment plans must pay for their primary lot in full and keep all other lot fees current to be eligible to rent a boat slip. Cyndi seconded, all approved. Motion carried.

It was also decided to place an item on the agenda for May to issue rules concerning installment payment plans by CFA members. Dolly will circulate a preliminary proposal to the Directors and Officers as soon as possible to allow time for study.

Open Discussion

Dannie Cox thanked Robert Collins, Larry Neyens, Wanda Cox, Larry Emmert, and Hank Davis for their assistance in helping him deconstruct the tennis courts. Dannie reported that things went better than anticipated and that all the metal is now gone. The asphalt should be gone within 30-60 days. He has found a local builder who will take the material within that time frame.

The Board asked Wanda Cox if she would volunteer to work on the Beautification Committee and she agreed. Larry Neyens said he would help.

Dannie moved to adjourn the meeting. Dolly seconded, all approved. Meeting adjourned at 8:12 pm.