Carolina Forest

Board Members present: Tom Sargent, Larry Neyens, Dolly Tyndall, and Dannie Cox

Absent: Cyndi Caviness and Andy King

Officers present: John Olmstead and Tom Miller

Other Attendees: Annette Frick, CFA Business Manager

Tom Sargent called the meeting to order at 7:00 pm.

April Draft Minutes: Larry moved to approve the minutes, Dolly seconded. All approved, motion carried.

Treasurer’s Report: Tom M noted that CFA has collected 85% of the budgeted Operations Fees (we still have $45K to collect for this year’s budget). Last year at this time CFA had collected 95% of the budgeted Operations Fees ($13K to collect). In response to Dannie’s question, Tom M noted that there was $24,232.48 in the Road Fund. Larry moved to accept the report, Dannie seconded, all approved. Motion carried.

Tom M. noted that CFA has 62 collections with CFA’s collection attorney (approximately $150K). As of April 30th CFA has placed 178 accounts with the Collection Agency (approximately $204K). To date, CFA has collected $29,539 from 38 accounts.

President’s Report: John presented his written report (See attached report)

Committee Reports

Architectural Review Committee: Jimmy sent in a written report but was not present. Jimmy had questions concerning two construction sites. Information was provided.

Campground: Larry reported that all accounts were paid up and all sites were full.

PEC: Report included in President’s Report

Entertainment: Michelle King reiterated the annual Ice Cream Social is scheduled for May 23^rd, the same day the pool opens. The annual Independence Day Party will take place on the 4^th of July this year since it falls on a Saturday.

Clubhouse: John asked the board to classify the Book Club as a CFA Sanctioned event. Dannie made a motion, and Dolly second. Motion carried.

Legal: Tom M noted that the courts had dismissed a lawsuit filed by an owner. CFA has entered a counterclaim for attorney fees.

Marina: Dannie reported that he and Annette worked hard to fill all slips. At this time we do have 6 slips open. Dannie made a motion seeking a one year waiver to the present rules that would allow members to rent multiple boat slips during 2009. Larry Second. Motion carried.

Newsletter: Scheduled for publication after the June election of CFA Directors.

Roads: Dannie noted that he has checked prices of asphalt, and they are going up. He would like to do some paving, and he can likely lock in the asphalt price with the paving contractor. Dannie made a motion to do some paving in the amount of $26,000. Since we have approximately $24,000 in the paving fund, we would need to borrow $2000 from the general account. Larry second. Motion carried.

Welcome Committee: Have received new list from Annette and will be sending out Amish bread.

Beautification: Wanda Cox has purchased and put out the flowers in front of CFA entrance and at the guardhouse.

Website: No report

Recreational Park: Low cost Tennis Court removal in phase 1. We are $100 to the good.

Rules and Regulations: On the agenda to be addressed at tonight’s meeting.

Unresolved Issues:

Item 806: Rules and Regulations – John suggested multiple changes. After discussion, Larry made a motion to accept changes. Dannie seconded. Motion carried.

Item 820: Fee Payment Options -- Tom M presented a draft payment plan policy for CFA that would require payment plan applicants to sign a Payment Plan Agreement and elect a payment option. Dannie made a motion to adopt the payment plan effective June 1, 2009. Larry seconded. Motion carried.

In order to arrange auto draft with payments with owners, CFA needs to sign a contract with First Bank. Larry made the motion to accept the contract and pay the monthly bank fee. Dolly seconded. Motion carried.

Tom M also suggested that CFA accept credit card payments. Tom S said that CFA may be obligated to implement Red Flag Rules. He said that CFA should defer credit card payments, and that he will provide information to all Board members.

Item 821: Buford Knight, Appeal to the board – Mr. Knight requested that the board reconsider selling him 50 to 65ft of CFA property behind his lot 708. Dannie stated his concern was the CFA barrier with River Road. Mr. Knight stated that he needs the extra footage to build a shelter and garage to facilitate wheel chair accessibility getting into and out of his home/automobile. Larry agreed to oversee this effort for CFA, and made a motion to investigate leasing the property to Mr. Knight. Dannie seconded. Motion carried.

Item 822: Myrtis Jarman, approval to refund construction deposit – Dolly made a motion to approve, Larry seconded. Motion carried.

Item 823: Myrtis Jarman, request to combine lots 229 & 230 – John noted that the home sits on both lots. Dolly made the motion to approve. Larry seconded. Motion carried.

Open Discussion

No open Discussion

Larry moved to adjourn the meeting. Dolly seconded, all approved. Meeting adjourned at 9:09 pm.