Board Members present: Larry Neyens (Chair), Cyndi Caviness, Larry Emmert, Dannie Cox, Mark McLean

Officers present: John Olmstead, Tom Miller, Andy King

April Draft Minutes:  Cyndi moved to approve the minutes, Larry E seconded, all approved.  Motion carried.

April Treasurer’s Report:   Tom M reported the rate of collection is now behind last year. Mark moved to approve the report, Cyndi seconded, all approved.  Motion carried.

President’s Report:  John presented his written report.  (See attached.)  John also noted there had been four deaths on Lakes Tillery and Badin so far in 2010.  John also mentioned he has encouraged people to call the Board candidates to learn their positions.

Mark noted that he had spoken to Environmental Health regarding the septic system at the clubhouse and they suggested CFA keep the existing system and repair as needed rather than trying to replace it.  PEC allows septic repairs.  John said that the county considers a system that must be pumped twice in 12 months to be a failed system.  He also reported that the repairs mentioned in his report cost $2117 versus the $4700 approved for repairs for a savings of $2583.

Larry N thanked Dannie Cox for doing the trenching for the security camera installation at the marina.

John thanked Larry Neyens for his service on the Board since he leaves the Board after the June election.

 Committee Reports

 Architectural Review Committee:  Cyndi presented Jimmy’s written report and noted construction now seems slow.

Campground:  Larry N reported that Terry Hailey had put his old camper on blocks on another campsite and had run a drop cord to an adjoining site and was using electricity.  Larry said this constituted theft from CFA.  He said he had authorized Terry to temporarily store his old camper in an unused site for no more than 2 weeks and explained that CFA members are allowed to rent only one powered campsite.  Maintenance discovered a buried drop cord issuing from Terry’s old camper to an adjoining site.  Larry produced two affidavits from Annette Frick, CFA Business Manager, and Casie Brown, a newly hired office temp, corroborating his statements. 

Meanwhile, Terry had sent a check for $80 to the office to cover two months’ rent on the second site. Annette Frick did not cash the check since rental of a second site was against CFA rules. 

Tom Miller asked what course of action should be taken.  At this point, Terry Hailey and Aldene Mabe arrived at the meeting.

Larry N summarized the accusations of stealing and violating CFA rules for Terry and asked for a response.  Terry replied by saying he had kept his old camper plugged in just to keep power to his freezer until he could defrost it and had been delayed in moving it because the camper had a flat tire.  He added that he had did not have his truck with him this weekend and could move the camper next weekend.  John said that was unacceptable and CFA might tow the camper if it’s not moved this weekend.  Terry said if that happened he would take personal issue with John.

A lengthy, at times heated, but at all times, civil, exchange occurred between Larry Neyens, John Olmstead, Terry Hailey, and Aldene Mabe.  John and Larry N pressed the point that Terry had stolen electricity from CFA and violated the rules concerning multiple campsites.  Terry said he disagreed and felt like CFA treated the campers like second class citizens.  He said they were all members, paid annual fees plus the campground rental fees, and kept up the campground on their own.

Terry said he had purchased over thirty tons of gravel at his own expense for the campground since CFA seemed unwilling to do so and thus felt he had not stolen anything from CFA.  John countered by saying he had broken the rules.  Larry N proffered the two written affidavits to Terry.  Terry replied that anybody can fabricate anything in writing and questioned the veracity of the affidavits.

Terry went on to say that CFA was a nonprofit organization and he felt like information was not shared properly with the membership regarding waiting lists and policies.  John replied that privacy issues came into play and that information was readily available.

Aldene noted that it had taken two years to get the campground electrical boxes upgraded and four years to get the bathhouse renovated.  Larry asked when the campers would paint the bathhouse as agreed.  Aldene said as soon as they had time.  Larry N went on to say he had gone to bat for the campground and nearly lost his seat on the Board as a result.

Terry and Aldene asked about exterior doors for the bathhouse saying that John had promised these.  John said he had not promised to replace the doors and said he was not aware of any written paperwork supporting this claim.

Finally, Terry asked what he could do to correct the situation.  Larry N said he needed to move the camper to the primitive camping area by tomorrow.  Aldene interjected that he had a truck and would help Terry move the camper.

Larry N said this would close the matter and asked if there were any hard feelings against him for doing the right thing and enforcing the rules.  Aldene replied that he had known Larry N for over forty years and he certainly had no hard feelings.  Discussion then ceased.

PEC:  No report

Entertainment:  No report

Clubhouse:  Sheena Walker reported that she had re-arranged the tables and furniture inside the clubhouse to better use the space and allow the audience to see and hear the Directors better during meetings.  She also pointed out she had painted the bathroom doors and trim brown.

Sheena thanked everyone who had asked about her husband, Ken, during his recuperation.

Sheena noted that the clubhouse had seen good use and was a great place to rent.  We now have two cleaning people available and people renting the clubhouse are doing a great job of keeping it clean.  Sheena mentioned that the committee would be assisting in the decoration of the downstairs bathrooms once renovations are complete.

Legal:  Tom M reported that he had sent the information on new non-payers to the collection agency.

Marina:  Dannie reported that 6-8 boat slips were available for rent and that he had maintenance put the walk on dock back in the corner.

Mike Rood commented from the floor that CFA should send a letter to all candidates for Sheriff and the current administration letting them know we could allow them use of a boat slip in our marina.  John told him this was underway.

Newsletter:  Andy King reported the second newsletter would go out in June immediately after the election.  He said he would send out a draft soon.

Roads:   Dannie reported that paving was finished.

Welcome Committee:  Dolly reported things were up to date through December.

Beautification:  Wanda noted she would like to remove the ground cover at the main entrance.  Planting of various shrubs was discussed.

Website:   Wanda said she had added information on boating classes to the website.

Recreational Park:  Dannie said he had a productive discussion with Mike Rood and would make a presentation to the Board in July.  Mark noted that Environmental Health said we could use the existing septic system at the playground for a pavilion.

Home and Lot Maintenance:  Cyndi Caviness presented a written report.  Larry N asked her to bring up some of the items in the open discussion portion of the meeting.

Unresolved Issues:

Item 886:  Fence at Clubhouse – Larry N asked if any more quotes had been obtained but no one had any.  Discussion concerning cost and installation followed.  Dannie noted that $2500 had been saved on the septic repair so money was available.  Mark moved to authorize spending up to $2500 on vinyl fencing down the marina road to the water.  Dannie seconded., Dannie, Mark, Larry N, and Larry E voted yes.  Cyndi voted no.  Motion carried 4-1.  John will explore options and communicate all to the Board before action.

Item 895:  Phil Moody, Lot 206, Construction Deposit Refund – Everything is in order per Jimmy.  Dannie moved to grant the refund, Cyndi seconded, all approved.  Motion carried.

Item 896:  Mike Bigham, Angel Craft, Lot 608 /Construction Deposit Refund – Everything is in order per Jimmy.  Cyndi moved to grant the refund, Dannie seconded, all approved.  Motion carried.

Item 897:  Security Cameras – Permission to start last stage – Larry N presented several scenarios and asked the Board to approve the last stage of the security camera project to provide cameras to the dumpster road and gate and the office area.

A lengthy, detailed discussion followed touching on the merits of each scenario and the technical requirements.  Larry N said he thought the system for the dumpsters would use existing telephone lines and not DSL.  Andy King said he thought this might prove to be too slow.  Andy also asked how the new cameras at the marina were doing and if they had he ability to pan.  Larry N said the resolution was good and the cameras are fixed without panning capability.

Mark and Cyndi also questioned whether these cameras would work for our purposes.  Tom Miller once again asked the board for priorities since several more large projects have yet to be done this year.

Cyndi asked Tom if CFA had ever prosecuted anyone using security cameras.  Tom said we’d never had to go to court with clear video evidence since people usually pay damages when shown the evidence.

Dannie said he had been working in the dumpster area and several cars had entered and left when they saw him.  He went on to say he’d never seen any of these people before at CFA.  He also noted that this was the only remaining gate without a camera.  Dannie then moved to go forward with Scenario #2 for $6757.57 minus the cost of a monitor, Mark seconded.  All approved.  Motion carried.

Open Discussion

• Cyndi brought up two points from the Home and Lot Maintenance Committee.  The committee has concerns about the unapproved activity on lots 878 and 1106.  The committee feels these actions were deliberate on the part of the owner and asked the board to consider further action.  After discussion, Mark moved that Dannie should call and ask the owner for a $1500 construction deposit to be held until The Roads Committee and the ARC review/assess the situation and present findings to the Board.  Dannie seconded.  Mark, Larry N, Cyndi, and Dannie voted “yes”.  Larry E abstained without comment.  Motion carried 4-0.

• The committee’s second point involves giving new members copies of the CFA Rules and Regulations and the Construction Policy and requiring them to sign an affidavit saying they had received same.  The committee further recommends that each member be required to sign the affidavit annually when paying annual fees.  Tom Miller felt this was too divisive and “in your face”.  A lengthy discussion ensued and the Board decided to take no action, sending the matter back to the committee for further consideration.

• John Olmstead asked the Board to consider paying professionals to paint the downstairs clubhouse bathroom walls and ceilings.  He said Maintenance would be too busy.  Andy King asked him if the floors were finished and John said no.  After discussion, Larry moved to authorize spending up to $1000 on labor only to paint the bathrooms, Mark seconded, all approved.  Motion carried.

• Aldene Mabe asked if they could scoot the painters to the other side of the road to paint the campground bathhouse while they were at it.  Laughter ensued.

Mark moved to adjourn, Larry seconded, all approved.  Meeting adjourned at 8:53 pm.