Board Members present: Larry Neyens (Chair), Cyndi Caviness, Dannie Cox, Larry Emmert, Mark McLean

 

Officers present: Andy King , Noel Nicely 

Absent:  John Olmstead, Tom Miller

Other Attendees:  Annette Frick, CFA Business Manager

Larry Neyens called the meeting to order at 7:05 pm and welcomed newly elected Directors Larry Emmert and Mark McLean to the Board.

May/June Draft Minutes:  Cyndi Caviness moved to accept both sets of minutes, Larry Emmert seconded, all approved.  Motion carried.

June Executive Session Minutes:  Cyndi moved to accept the minutes, Mark McLean seconded, all approved.  Motion carried.

Treasurer’s Report:    It was noted that collections had picked up and according to the report CFA income is now $10K lower than budget for the year instead of the previously projected $70K.  Larry N noted the new payment plan arrangements appeared to have caused several people to pay past due accounts in full.

President’s Report:  Noel Nicely presented John’s report in his absence and relayed John’s request that  his report be posted to the website asap since it contains the time sensitive information on waterfront leases.

Committee Reports

Architectural Review Committee:  Jimmy Caviness presented his written report and took questions.

Campground:   Aldene Mabe accepted the chair for this committee.  Aldene noted that there were no issues in the campground over the Independence Day Holiday except for a loose shower head in the ladies’ shower.  He asked that CFA Maintenance clean the bathhouse on Thursdays during the summer season noting that he and Jennifer cleaned for 45 minutes just prior to the holiday.  Aldene reported he had obtained a quote to replace panel boxes and insulation for $450 each.  Larry N asked Aldene to secure a second quote per CFA policy.

Terry Hailey suggested CFA Maintenance tighten the electrical connections in the campground panel boxes yearly.  Larry N suggested it might be better to contract this work to licensed electricians.  Larry N thanked Aldene for accepting the chair of this committee and indicated Annette would contact electrician Kim Thompson to see if he might quote on the panel boxes.

PEC:  No report. 

 

Entertainment:  No report.  Several people present commented that the Independence Day festivities went very well this year and participation seemed to have increased.

 

Clubhouse:  No report

 

Legal:  No report

Marina:  Dannie Cox reported that there were 4 slips in the marina for rent and that CFA could prorate the fees for interested members.  He thanked Mark McLean for repairing the storm damaged pier that had been unusable for months.  Dannie also asked Andy King to include an item in the next newsletter reminding folks to use common courtesy and common sense at the marina regarding parking, boat launching, etc.  The $10 per day charge for guest watercraft will be re-iterated in the newsletter and on our website.

Larry N mentioned that the Montgomery County Sheriff’s Office had asked informally about parking a patrol boat in one of our unused boat slips.   This item will be considered if and when a formal request is made.

Terry H asked about the continued use of the metal mooring slides in the outer marina saying his boat had been damaged by one of them.  Mark M replied that these slides had proven to be a bad design and should be removed.

Newsletter:  No report

Roads:   No report

Welcome Committee:  No report.

Beautification:  No report

Website:   No report

Recreational Park:  No report

Rules and Regulations: No report. 

Unresolved Issues:

 

 

Item 824:  Phil Moody – Install a Shed on Lot 216 – Jimmy indicated everything was in order.  Cyndi moved to grant approval with the understanding this will cause lot 216 to become improved for annual fee purposes, Dannie seconded, all approved.  Motion carried. 

 

Item 825:  Bob Kern- Build Garage- Jimmy indicated everything was in order.  Dannie moved to grant approval, Cyndi seconded, all approved.  Motion carried. 

 

Item 826:  Archie Craven – Front Porch Addition- Jimmy indicated everything was in order.  Cyndi moved to grant approval, Dannie seconded, all approved.  Motion carried. 

 

Item 827:  Rodney Fetters – Deposit Refund - Jimmy indicated everything was in order.  Cyndi moved to grant approval, Larry E. seconded, all approved.  Motion carried. 

 

Item 828:  Rodney Fetters – Consolidate Lots 74 & 75 – Mark moved to approve consolidation, Larry E seconded, all approved.  Motion carried.  Lot 74 will be billed as one improved lot with lot 75 billed at one half the unimproved lot rate effective 1/1/10.

 

Item 829:  Marcia Carpenter – Rent 5-6 tent campsites - a detailed discussion ensued reviewing current rules and past practices.  Cyndi expressed concern about setting precedents and disobeying our own rules.  Upon conclusion, Larry E. moved to grant the request provided Ms. Carpenter rents a portable toilet for the site in advance and pays all appropriate rental fees.  Mark seconded, all approved.  Motion carried.  Cyndi asked Annette to place an item on the agenda for the August meeting so the Board can consider changes to the Rules concerning tent site rentals and usage.

 

Item 830:  Todd Morton – Business Signs – A lengthy and impassioned discussion occurred involving the placement of construction signs on lots during construction.  During the discussion it was discovered that two different sets of CFA Construction Rules with the same revision date of March 13, 2009 had been issued.  One version allowed small construction signs, the other version did not.  Opinion on allowing construction signs was divided.  Andy King asked why these signs are a problem saying he didn’t see what the issue was.  No answer was forthcoming.  Dannie Cox also said he saw no problem with allowing these signs.

 

After further discussion, Larry N moved to change the wording of the CFA Construction Policy, Other Requirements, Item 10, second sentence, to read “Small signs to help identify the site are permitted only during the construction period and may contain only the lot owner’s last name and the lot number.  Sign will be located under the building permit box.  These are the only signs permitted.”  This rule change affects all new construction started after July 10^th, 2009.  Mark seconded.  Larry N, Mark, and Larry E voted in favor of the motion.  Dannie and Cyndi voted against the motion.  Motion carried 3-2.

 

Item 831:  Mary Russell – Yard Sale in CFA parking lot – Ms. Russell asked for permission to conduct a yard sale in the CFA office parking lot on 7/24 or 7/25.  She said she would definitely not erect any signs.  In response to a question on whether other residents might participate, Larry N indicated without explanation that only Ms. Russell was allowed to have the yard sale.  He went on to say the sale could only be conducted within a designated area in front of the office to avoid disruption of Greenbriar Designs business next door.  Cyndi so moved, Larry E seconded, all approved.  Motion carried.

 

Item 832:  Mark McLean – Clear trees, etc on Lots 286, 315, 316 - Dannie Cox asked Mark to clarify this request.  Mark handed out copies of relevant documentation and explained that a previous board had approved the use of lots 315 and 316 as the septic field for lot 286 with the permission of the owners of lots 315 and 316.  Mark has since purchased lot 286 and now desires to clear lots 286, 315, and 316 before PEC changes their current lake management personnel.  He indicated he would build later.  Lots 315 and 316 are owned by Mark McRae and partners through McRae Realty.  They have granted an easement to allow these lots to be used as the septic field for lot 286 but retain full ownership of these lots. 

 

A very lengthy and heated discussion followed.  Cyndi was very concerned that this arrangement might leave CFA open to a variety of legal issues and asked repeatedly that all owners involved apply for permission to do this.  Mark replied that was not possible and that the easement covered this. 

 

Larry N and Dannie suggested that two construction deposits might be required since these lots are far apart from each other.  Larry N said this was the strangest real estate deal he’d ever seen.  Dannie noted he had called Mark McRae to ask about the easement and Mr. McRae corroborated Mark McLean’s summation of this arrangement.

 

Upon conclusion of discussion, Dannie moved to approve the request provided Mark McLean pays two construction deposits, one for lot 286, and one for lots 315 and 316.  Larry E seconded.  Larry N, Larry E, and Dannie voted in favor, Cyndi voted against, and Mark recused himself from the vote.  Motion carried 3-1.

 

Item 833:  Greenbriar Designs – Install Sign – Ken and Sheena Walker, owners of Greenbriar Designs, explained their request.  Dannie moved to approve, Cyndi seconded, all approved.  Motion carried.

 

Item 834:  Credit Card – Annette reported that Tom Miller had determined that red flag rules governing credit card use for payments to CFA by members do not apply.  She summarized the percentages charged by various card providers and the monthly charges associated with accepting credit cards.  After discussion Larry E moved to allow CFA to accept Visa and MasterCard credit cards as payment instruments for fees with a minimum transaction of $50 and a service fee of $5.00 per transaction.  Mark seconded, all approved.  Motion carried.

 

Item 835:  Jorge and Eileen Diaz – Deposit Refund- Dannie moved to grant the refund, Cyndi seconded, all approved.  Motion carried.

 

Item 836:  Linda Carlucci – Request to put mobile home on property – Jimmy reported all was in order except for payment of past due fees and the construction deposit.  Larry E moved to approve contingent on receipt of past due fees and construction deposit, Dannie seconded, all approved.  Motion carried.

 

Item 837:  Cyndi Caviness – 10 pool guests on Aug 8^th – Cyndi asked for permission to have 10 guests at the pool during her clubhouse rental on August 8^th.  Dannie moved to grant the request if Cyndi pays the $1.00 fee for each guest over the allotted 6 guests per CFA rules.  Mark seconded, Cyndi recused herself from the vote.  All others voted yes, motion carried.

 

 Open Discussion

 

• Larry E summarized quotes he had procured for replacement of split rail fencing near the main entrance.  He also summarized a quote for an additional dumpster in Lake In The Pines.  Dannie suggested looking at moving the split rail fence from the old boat landing area to the main entrance.
• Larry N said he thought renters should not be allowed to use the CFA pool.  Andy King pointed out that a previous board had addressed this issue and allowed renters to use CFA amenities provided they pay an annual use fee of $250.  Larry N said he was unaware of this and didn’t think it was being enforced.  Andy said it should be and went on to say that banning renters might create some legal issues.  Noel Nicely indicated he was on the board that addressed this issue as Andy asserted.  Larry N asked Annette to put this item on the agenda for further discussion at the August meeting.

 

• Jimmy Caviness suggested that old boat landing area be used as a parking area for construction trucks and trailers to alleviate the problem of unauthorized parking of these vehicles in and on CFA roadways.  The Directors thought this was a good idea and asked Jimmy to submit a formal proposal at the next meeting.

 

• Dannie Cox suggested that CFA perk test the newly cleared tennis court area to see if it could support a swimming pool or other future use.  Mark said he would explore this.

 

• A late arriving audience member asked what the decision had been concerning Buford Knight’s request to buy CFA property (Item 818).  Larry Neyens explained the Board’s decision to him.

 

 

Cyndi moved to adjourn the meeting.  Larry E.  seconded, all approved.  Meeting adjourned at 9:15 pm.

 

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