Carolina Forest

Board Members present: Larry Neyens (Chair), Cyndi Caviness, Dannie Cox, Larry Emmert, Mark McLean

Officers present: John Olmstead, Tom Miller, Noel Nicely

Absent: Andy King

Other Attendees: Annette Frick, CFA Business Manager

Larry Neyens called the meeting to order at 7:00 pm.

August Draft Minutes: Mark M. noted that Aldene Mabe only presented one estimate for the campground; CFA office presented the second estimate. Mark moved to approve the minutes with this change, Larry E. seconded, all approved. Motion carried.

July & August Treasurer’s Report: Cyndi Caviness moved to accept both reports, Mark McLean second, all approved. Motion carried.

President’s Report: John presented his written report (attached).

Committee Reports

Architectural Review Committee: Cyndi Caviness presented Jimmy’s written report.

Campground: Larry E. presented report for Aldene. Mark gave update on renovation and will be dealing with the electrician at the campground.

PEC: No Report

Entertainment: Michelle noted there were three more events remaining in 2009: Halloween/Haunted Trail, Breakfast with Santa, and the New Years Eve Party (financed by interested members).

Michelle also stated that she was in the process of getting an oyster roast together for some time in October or November. The oyster roast would take place outside of the clubhouse.

Clubhouse: Martha Olmstead has resigned as Chair of the Clubhouse Committee. The board needs to find someone to fill this position. Michelle King will help check the clubhouse before and after rentals until the board finds someone to take over.

Legal: No report

Marina: Poles were set in place to prevent people to drive down to the water and block others in.

Newsletter: No report

Roads: No report

Welcome Committee: No report.

Beautification: More flowers were planted at the gatehouse.

Website: Carol Sargent has updated the website and also has resigned effective 12/31/09. Wanda Cox will help with the website until the board finds someone to take over. Carol would have to give access codes to Wanda before she could access the website.

Recreational Park: Dannie and Wanda Cox will have a Bingo at the clubhouse on October 10, 2009 for a fundraiser for the park area. (This event was canceled after the meeting for legal reasons.)

Rules and Regulations: No report.

Unresolved Issues:

Item 834: Credit Cards – Tom Miller said that the purpose of accepting credit cards was to make it easy for owners to make payments, and requested the board to consider removing the charges and restrictions that were voted by the board in a previous meeting. Larry N and Mark M did not agree and no motion was made.

Item 844: Rules Enforcement & Fines– Larry N suggested this item be tabled until October and that the board would act as the committee to set fines for breaking rules.

Item 845: Construction Vehicles- The following addition to the Construction Policy was circulated: ”Overnight parking for contractor/construction vehicles, trailers, and machinery should be parked at the old boat landing when appropriate parking space is unavailable at the construction site. Parking is not permitted on road shoulders, right-of-ways, or neighboring lots. A fine of $20.00 per day for each infraction will be charged to the property owner and deducted from the construction deposit.” Mark M. moved to accept, Larry E second, all approved. Motion carried.

Item 851: Todd Morton- Construction Refund – Jimmy indicated everything was in order. Mark M made a motion to accept. Larry E. seconded, all approved. Motion carried.

Item 852: Todd Morton, Combine lots 500 & 501- Todd was under the impression that the lots were already combined under the old rules. The lots could not be combined until house was completed. Now that the house is complete, Mark M. made a motion to accept under the new rules. Larry N. seconded, all approved. Motion carried.

Item 853: Lee Betkowski, Construction Deposit Refund– Jimmy Caviness stated that Mr. Betkowski has reinstalled the silt fence as requested. Dannie indicated that Mr. Betkowski has done what was asked of him and at this time could not see why we could not return deposit. Mark M. made motion to accept, Cyndi seconded, all approved. Motion carried.

Item 854: Robert Kern – Construction Deposit Refund – Jimmy indicated everything was in order. Mark M. made motion to accept. Cyndi seconded, all approved. Motion carried.

Item 855: Mark McLean – Construction Deposit Refund - Jimmy indicated everything was in order. Larry E. made motion to accept. Cyndi seconded, all approved. Motion carried

Item 856: Sam McCaskill – Additional Gatecard – Mr. McCaskill has requested to purchase another gatecard. CFA office reported that he already has six gatecards. Cyndi made motion to deny the request. Mark M. seconded, all approved. Motion carried.

Open Discussion

Tom Miller informed the board of property in CFA that was coming up for Tax foreclosure on 9/24/09. He wanted the board to consider purchasing some of the desirable property for resale and have someone appointed to act on CFA behalf. Board agreed to bid up to $1,000 on three unimproved properties and up to $5,000 on one improved property. The board also appointed Mark McLean to act on CFA behalf at the tax sale.

Martha Powers wanted the board to know what a good job Walter Ripley did at the pool this year.

Cyndi moved to adjourn the meeting. Larry E. seconded, all approved. Meeting adjourned at 9:00 pm.